This agency's recruiters were spending 10 hours a week on data entry. Now they spend zero.

The situation

Summit Staffing Solutions places warehouse workers, forklift operators, and light industrial staff across three states. They had 22 recruiters and a growing operations team, but their data was a mess. Recruiters were entering candidate information into Bullhorn, then copying parts of it into a shared Google Sheet for the ops team, then updating a separate tracker for their clients. Every week, someone would find a mistake, and it would take hours to figure out which version of the data was right.

What they were dealing with

• Recruiters entering the same candidate info into 3 different systems
• 10+ hours per recruiter per week lost to manual data entry and report building
• Managers spending Friday afternoons pulling together weekly reports from scattered spreadsheets
• Data mismatches between the ATS and client-facing trackers causing confusion and missed updates
• New recruiters taking 3+ weeks to learn the manual data workflow

What we built for them

• Two-way sync between Bullhorn and their Google Sheets so data entered once showed up everywhere
• Automated candidate record creation that pulled info from applications, emails, and intake forms directly into the ATS
• Real-time dashboards that replaced the Friday afternoon report scramble with live data the team could check anytime
• An alert system that flagged data inconsistencies before they became problems, like a candidate marked as placed in one system but still active in another